Presentation Exchange

This solution extends ConceptDraw MINDMAP v8 software with the ability to import presentations from Microsoft® PowerPoint®, as well as enhancing its existing presentation capabilities.


Examples

All Presentation Exchange samples are ConceptDraw MINDMAP documents that help you get started with the solution. They are available along with solution installation, and are accessible from the Input tab in ConceptDraw MINDMAP.

Example 1: Breakout Project

This mind map was created in ConceptDraw MINDMAP to demonstrate the solution's capabilities and the results you can achieve using this solution. An experienced user spent 15 minutes creating this sample.

Here’s an example of how you can present your idea for a new startup project. Information on budget, research and development are all apparent, and graphics have been used to highlight certain areas and display relations.

Presentation Exchange - Breakout Project

Example 2: Pen Drawings

This mind map was created in ConceptDraw MINDMAP to demonstrate the solution's capabilities and the results you can achieve using this solution. An experienced user spent 20 minutes creating this sample.

These sample shows how a graphical MS PowerPoint presentation can be rendered using ConceptDraw MINDMAP. The various slides become topics and sub-topics on the map page, and images can be easily attached.

MINDMAP - Pen Drawings

Example 3: Solar System

This mind map was created in ConceptDraw MINDMAP to demonstrate the solution's capabilities and the results you can achieve using this solution. An experienced user spent 30 minutes creating this sample.

Another example of the graphical capabilities of ConceptDraw MINDMAP. Each planet is set as a topic, with the various physical statistics set as sub-topics.

MINDMAP - Solar System

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Manage Your Presentation

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What I Need to Get Started

To get started you will need ConceptDraw MINDMAP v 7.2.0.0 or later and the Presentation Exchange solution. You can find the solution in the Business Productivity Area of ConceptDraw Solution Park. Make sure that you install it on your computer.

How to install

Download and install ConceptDraw STORE and ConceptDraw MINDMAP. Install the “Presentation Exchange” solution using STORE.

Start using

Start using Presentation Exchange from the ConceptDraw MINDMAP Input tab.

About

Benefits: With the Presentation Exchange solution you can easily extract the content from a PowerPoint presentation to see how it all fits together in a single view. You can review slide content, see how the slides support one another, and refine the story.

Objective: Provide a full set of tools for reviewing and creating presentations quickly and easily to anyone who receives or produces presentations.

Solution Purpose: Creating and organizing presentations, structuring received presentations, presenting mind maps, and preparing for public presenting.

Intended For: Professional speakers and presenters, trainers, lecturers, consultants.

Products and methods: ConceptDraw MINDMAP with the Presentation Exchange solution delivers a variety of tools for reviewing and reworking PowerPoint presentations, as well as presenting mind maps.

Presentation Exchange

Functional Tools for Presentations in ConceptDraw MINDMAP

The intuitive interface of ConceptDraw MINDMAP and the Functional Tools overview below will guide you in creating and demonstrating powerful mind map presentations. There are different demonstration capabilities for viewing, editing, or simply playing the presentation. You will learn that the software can deliver the presentation not only by projecting a mind map on a screen, but also by sharing it via e-mail, via group interaction, and even via social networks. ConceptDraw MINDMAP presentations may also be exported to and finished in third party applications, which contain additional tools for collaboration. The final section of this overview will help you decide which method to choose for presentation delivery.

I. Creating a Presentation

Adding new slides and pages, sequencing them, and deciding on the best document view in ConceptDraw MINDMAP is easy. With the help of the Slide Navigator, you may choose the most suitable slides for the presentation, preview, and edit them. Page Navigator allows you to create several mind maps on different pages, which in turn makes it possible to select slides from these pages that are particularly important for the audience and then ignore the rest. When you only have a short amount of time to prepare for a presentation, you may choose to use the default presentation. Finally, there are various tools for selecting the best document view based on the audience and the occasion.

presentation creation in conceptdraw mindmap

Slide Navigator

Adding Slides

By clicking on Create View, you can “build” slides containing:

  • all the visible objects in the current view;
  • slides with selected topics; and
  • slides with all of the subtopics relating to the selected topic

Collapse/Expand

You may collapse the mind map to the level of the main topic and then expand the whole mind map by clicking expand, or progress in increments of sub-tree levels, by clicking on Level 1, Level 2 and Level 3. Collapsing/expanding is convenient for it minimizes the map to fit the screen. You can create slides with collapsed and expanded branches by using the Create View tool.

Slide Navigator ribbon (window or panel)

Slide navigator ribbon on the bottom of the screen allows you to:

  • preview the slides;
  • sequence the slides by dragging and dropping them to the appropriate positions on the ribbon;
  • delete the unnecessary slides by clicking on the cross on the selected preview;
  • name the preview by double clicking on “Slide-1” and typing the appropriate name of the slide;
  • take a picture of a view by clicking on the “camera” icon on the preview

All of the above tools are also accessible from the right-click menu on the preview.

Default Presentation

If you have little time to decide on specific slides for the presentation (zoomed in views, collapsed/expanded) and their sequence, click on Create Default Presentation and the entire map is ready to be shared. When you start the presentation, your first slide will show the whole map, and your second slide will be the main topic zoomed in, and then followed by each subtopic with its corresponding branches.

Topic Types

If you want to create a structured mind map, add project milestones, tasks, and embed documents, use “intelligent topics” (topic types) and edit them in floating dialogs on the right side of the screen. Each topic type supports a specific set of information relating to the contents of the topic.

Page Navigator

Adding New Pages

Using Page Navigator, you can add pages containing mind maps, diagrams and charts from ConceptDraw PROJECT or Pro, and information copied and pasted from other information sources. To add a page, right-click on the blank space inside the page navigator ribbon and select Add page. Pages you have added appear as thumbnail previews on the page navigator ribbon.

Select Slide from Another Page

Page and Slide Navigator combined give you options for quick and convenient slide creation from multiple pages. Once you have added all the pages for the presentation, you may create slides from selected pages and leave out unnecessary information. The presentation will play only the slides found in the Slide Navigator, and not from Page Navigator.

Multi-Paging in Default Presentations

If you have decided to use a default presentation created automatically by ConceptDraw MINDMAP, the pages will appear in the same order as on the page navigator ribbon and not from the views. For example, if you have several pages with mind maps, your first slide will be the whole map, followed by each subtopic with its corresponding branches from the first page, then from the second, and so on.

Document View

Map/Outline

There are several document views available in ConceptDraw MINDMAP. You may show the presentation with map only, outline only, or both map and outline side by side. If you are a linear thinker, outline view may work better; if you are more visual, chose “map only.” It may be a good idea to use both map and outline modes side by side if you are going to present to a group.

One-Click Navigation

When viewing and editing the map in Full-Screen Mode, you may zoom into any topic or subtopic of the map by clicking and holding down the left mouse button. When you release the button the map returns to its original view.

Full-Screen Mode

Full-Screen Mode is practical when you want to edit and view your mind map from the standpoint of the audience with no toolbars, control panels, and windows that occupy limited screen space. Keyboard shortcuts, right-click mouse options, and floating dialogs give you access to the editing capabilities of ConceptDraw MINDMAP. These specific tools are described in more detail below.

Keyword Filtering

To quickly “underscore” certain words on the mind map, use the keyword filter. Click inside the search edit box in the top right hand corner of the screen and simply enter a word or phrase that you are looking for. I will be highlighted in the map. Enter or press the Filter button to hide the other topics.

Presentation Themes

Selecting the Right Theme

Themes available under the Layout tab are grouped under three broad categories: Brainstorm, Analyze and Presentation. They are classified according to the needs of various mind map presenters. Brainstorm themes use simple formatting and represent topics and subtopics as cloud tags. Analyze themes are more structured in terms of hierarchies and use more comprehensive formatting. Finally, Presentation themes “tell the story”; they are structured in a way that will speak best to the target audience.

II. Demonstrating a Presentation

ConceptDraw MINDMAP presentations may be demonstrated using Full-Screen Mode or Presentation Mode. To decide on the appropriate delivery mode, compare and contrast them by reviewing the functional tools described below.

demonstrating a presentation

The Importance of Importing Slides to a Mind Map

There’s no shortage of ways the new Microsoft® PowerPoint® import capability in ConceptDraw MINDMAP v7 can help you. Consider a few possible scenarios...

Scenario 1 — Need to Review PowerPoint Content

A major proposal to your company includes a PowerPoint slide deck covering some of the more detailed points. Flipping from slide to slide takes time, and in the process you can lose or obscure the meaning behind the presentation. With the latest update to ConceptDraw MINDMAP, you can easily extract the content from the presentation and see how it all fits together in a single view.

Olga: The entire management team needs to review those proposal slides before the end of the week. I just glanced at the file and there are over 50 slides! There’s no way we’ll have time for all this.

Jeff: You know, ConceptDraw MINDMAP just added this great ability to import from PowerPoint. We can just import that presentation into a mind map, and then distribute the map to our management team for review. You will save them so much time and headache, you might just get that promotion!

Olga: Brilliant, Jeff! You keep this up and you might just get that promotion.

Scenario 2 — Organization of Presentation Content

You have to give an important presentation to the Board of Directors on Friday. The last presentation you gave they picked apart. They said it wasn’t presented properly, and that it was very hard to follow. They felt you should have done a better job of supporting your critical points.

Mary: I have to give the most important presentation of my life to the Board of Directors on Friday! The last time I was in front of them, they were less then pleased.

Ignacio: I heard about how you went down in flames; it wasn’t a pretty sight. How about when you have the presentation completed, you import it into ConceptDraw MINDMAP? In a single view you can look over your slide content, see how the slides support one another, refine the story, and then the end result is that you’ll look much more professional.

Mary: Ignacio, you are a life saver! I never thought of doing that.

Scenario 3 — Improve Learning from Slides

The class you are attending has distributed slide presentations that contain lots of study content. The challenge is to take all of the material from class and use it to better leverage the time you have to study. With ConceptDraw MINDMAP you can pull the content into a map that gives you better access to the class materials.

Oscar: I think am going to fail the midterm tomorrow for our Supply Chain class. I’ve been studying from the PowerPoint slides the professor gave me, but it is taking me so long just to get organized! There are extensive notes on every page. Thinking about it, I just know I am going to flunk that midterm. There’s not enough time left!

Elizabeth: The test for that class is going to be so easy. I finished studying for it yesterday.

Oscar: Yesterday?! How did you manage that?

Elizabeth: I have this cool program called ConceptDraw MINDMAP. I just imported the PowerPoint slides into it and all of the content comes up in a mind map. It makes it super easy to organize, and all the notes on the slides get pulled into the Notes section of the mind map. Then I can add more notes and even hyperlink to a web page or a supporting document. It cut my study time in half. It’s almost like magic!

Oscar: Oh man, that sounds great! I am starting to feel better about the exam already.

The Top of the Iceberg

These are a just a few scenarios we imagined for how PowerPoint Import can improve your daily life and work. How will YOU use it?