The Gantt Charts created in ConceptDraw PROJECT can significantly vary for different projects. If we are talking about large-scale projects, in most cases, they will contain several phases, a lot of interrelated tasks and involved resources, and will be significantly extended in time. In addition to the basic information, the Gantt Chart may also contain a large amount of detailed information, notes, and comments. Frequently, the additional information and data are stored in separated documents or published on the websites, and the project documents contain the hyperlinks on them. In addition, it is a good practice to include to the project the hyperlinks on the e-mails of employees involved in it, this information helps project managers to communicate effectively and to collaborate operatively with people responsible for the execution of project tasks.
The Knowledge Reports solution extends the ConceptDraw PROJECT functionality with abilities to make reports containing the information about hyperlinks included to your project. Three kinds of reports (Knowledge Schedule, Project Knowledge, and Resource Knowledge) of this solution allow reporting in a spreadsheet the information about project tasks with start dates and hyperlinks associated with them in your project Gantt Chart, the hyperlinks associated with the whole project, and the hyperlinks to e-mails of project's work resources. Now, the project managers and all project participants who are interested in getting management information by the hyperlinks in their projects, no matter when they were added — at the stage of project planning or during the project implementation, can receive this information in a moment and even instantly follow the clickable hyperlinks directly from the report. Likewise, try testing these kinds of project management reports in the corresponding examples offered by the Knowledge Reports solution in order to pick the most suitable ones up and then apply to your own projects.
The building of any facility is carried out according to the approved project which necessarily includes a list of works with specified deadlines, the cost estimates for materials and labour expenses. The process of the architectural project development includes such stages as designing and planning, preparing the technical drawings and all supporting documentation, obtaining the building permits, as well as the works directly on the building's construction and its repairs. This example represents an architectural project. The tasks on the project implementation are appropriately divided into two phases — Design phase and Construction phase.
The “Project Knowledge” report for your project is represented as a spreadsheet containing the project name and the list of all hyperlinks which are attached to it and which you can see in the Hyperlinks section of Hypernote floating dialog when clicking on your project’s name at the Multiproject view in the ConceptDraw PROJECT application. When working on a multiproject, you will receive the separate report spreadsheets for each project of your multiproject.
The “Project Knowledge” report for your project represents the spreadsheet containing the project name and the list of all hyperlinks, which are attached to it and which you can observe at the Hyperlinks section of Hypernote floating dialog when clicking on your project’s name at the Multiproject sheet in ConceptDraw PROJECT application. When you work with a multiproject, you will receive the separated report spreadsheets for each project of your multiproject.
The “Resource Knowledge” report created for your project includes the list of all resources of a work type, which are involved in your project implementation and the hyperlinks on their personal e-mail addresses near the corresponding names of those resources, which have associated e-mails. In any case, the list of resources will include the names of those who have e-mail addresses and also of those who don’t.