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Resource Usage Reports

The success of project implementation highly depends on the clearly outlined terms of tasks execution, costs, as well as rational distribution and effective use of work and material resources. It is also important for project managers to control the implementation at each stage with the help of reports, among which the detailed reports on the usage of project resources play an important role.

The Resource Usage Reports solution supplies ConceptDraw PROJECT software with a large set of useful project examples and extensive reporting abilities in resources planning, their allocation and use. Among the reports types offered by this solution to all project management specialists, you can find: List of Materials, Materials Utilization, Over Allocated Resources, Over Allocated Resources Details, Resource Usage by Groups, Resource Usage Details, Resource Usage Summary, Who Does What, Who Does What Details, Who Does What When, Who Does What Loading, and Who Does What Loading in %. These reports allow studying the use of company's resources in a specific project in detail, evaluating their efficiency, productivity, sufficiency of their use, detecting in time the problems in resources allocation within a project or a group of projects, and eliminating detected irrationalities in resource usage and loss of working time. Choosing the report type that suits your management needs better, you can receive the information for different time periods (week, month, etc.) about resources involved in a project, their usage and tasks which they are assigned to, about workloads of employees in tasks in hours or in per cent during a fixed period of time, project’s overloaded or underloaded work resources and overallocation periods, about material resources assignments for projects and their utilization by tasks, and other information.


Example 1: Project — New Product Shedule

This project represents an example of creation of the schedule for developing three new products, which will be implemented by a team of employees. The placement of schedules for all products in a single document one after another gives the ability to easily track the sequence of the implemented work, the loading of the work resources, the compliance to deadlines, and many other useful project management indicators.

New Product Shedule

Report — List of Materials

The “List of Materials” report created for your project reflects the list of non-working resources (material, cost, equipment, company) involved in a given project in a defined period of time (current week, current month, current year, or any desired period), which you can set before generating this report. The information about e-mail addresses assigned to these non-working resources is represented a separated column.

Resource Usage Reports — List of Materials

Report — Materials Utilization

The “Materials Utilization” report formed for your project represents detailed information about utilization of material resources in tasks at your project in a customized period of time. The report’s information is divided into groups by resources, each group contains the list of project tasks assigned to the corresponding resource and information about their start and finish dates, Units values, Used and Left values, which are calculated basing on the units’ values and tasks' complete values.

Resource Usage Reports — Materials Utilization

Report — Over Allocated Resources

The “Over Allocated Resources” report created for your project represents a separate spreadsheet for each work resource engaged in your project and overallocated in a current month, i.e. which loading is more than 100% in a specified period. Each of these spreadsheets represents the information about resource's workloads per tasks in percent, with the indication the tasks' start and finish dates.

Resource Usage Reports — Over Allocated Resources

Report — Over Allocated Resources Details

The “Over Allocated Resources Details” report generated for your project helps to effectively manage resource allocation within a project, to detect the overallocated resources, periods of their overallocation, and to correct this situation on time. It offers a spreadsheet for each work resource of your project, which contains detailed information about all project tasks which led to the overallocation of this resource during a current week.

Resource Usage Reports — Over Allocated Resources Details

Report — Resource Usage by Groups

The “Resources Usage by Groups” report generated for your project represents in a form of a spreadsheet the summary information about the usage of the groups of work resources in a project. For each group, there are depicted the number of budgeted hours, hours to date, budgeted cost, cost to date, and also the list of project participants included in this group.

Resource Usage Reports — Resource Usage by Groups

Report — Resource Usage Details

The “Resource Usage Details” report for your project gathers the information about resources’ usage in a defined period (current day, current week, current month, etc.) and offers it in a spreadsheet. The lists of tasks assigned for each resource are represented on the separated spreadsheets with all details, such as tasks' Duration, Complete and Done values, and also the number of work hours for each day in a reported period.

Resource Usage Reports — Resource Usage Details

Report — Resource Usage Summary

The “Resources Usage Summary” report generated for your project contains the data about usage the work resources in a project in a defined period of time. For each task, there is depicted its status, dates of start and finish, amount of days allocated for its completion, and total cost or revenue. The number of report spreadsheets equals to the number of employees involved in your project, for each resource you can also find the information about its total utilization in a given project.

Resource Usage Reports — Resource Usage Summary

Report — Who Does What

The “Who Does What” report created for your project depicts a spreadsheet with data about loading of project's work resources by tasks in a chosen period of time. The workload of resources is represented in percent. Here, you can also find the information about start and finish dates for each task and in a "Have to Do" column the information about total time, which each resource spends on the execution of the assigned task.

Resource Usage Reports — Who Does What

Report — Who Does What Details

The “Who Does What Details” report generated for your project represents per each employee the list of tasks to which it is assigned in a defined period chosen directly before report's generation. For each task, you can see the load values in percent, the man–hours values required for the completion of these tasks, the number of man–hours spent relatively to complete, as well as remaining hours, start and finish dates.

Resource Usage Reports — Who Does What Details

Report — Who Does What Loading

The “Who Does What Loading” report formed for your project depicts in a form of a spreadsheet the loading of each project’s employee in hours for a fixed report period (by default it is a current month) and for each week during this period. If you make this report for a multiproject, you will receive an individual spreadsheet for each project.

Resource Usage Reports — Who Does What Loading

Report — Who Does What Loading Percent

The “Who Does What Loading Percent” report generated for your project depicts the list of employees involved in your project and the information about their loading during the chosen reporting period in hours and about their loading during week periods within the limits of this reporting period in percent. The percent values are calculated in accordance with employees’ loading measured in hours and number of working hours per week fixed for a given project.

Resource Usage Reports — Who Does What Loading Percent

Report — Who Does What When

The “Who Does What When” report generated for your project offers a spreadsheet with daily tasks assignments of employees during the reporting period and amounts of time, which they spend on them from day to day. The information is grouped by project's resources. The reporting period can be chosen before generating a report, by default it is a current week.

Resource Usage Reports — Who Does What When