PM Easy

This solution extends ConceptDraw PROJECT v6 with the ability to quickly start a project; it lists task relationships and dependencies to make iterative planning easy.


About

Benefits: This solution helps you quickly start a project by listing task relationships and dependencies to make iterative planning easy. Visual tools, such as mind mapping, increase the effectiveness of task tracking and analyses.

Objective: To support neutral methodology project management.

Solution Purpose: Rapid project startup is possible using mind mapping to gather requirements from your team and then plan activities in visual mind mapping format. Using mind mapping you can establish time lines, delineate tasks, assign resources, and organize overall project structure. The flexibility of mind mapping for starting a project is the most efficient way of building an initial project plan.

Intended For: This solution is targeted at project managers in small or medium sized companies, who are looking for easy ways to efficiently start their projects.

Products and Methods: PM Easy allows you to plan and execute projects using mind mapping techniques, implement planning using mind mapping, and track tasks using ConceptDraw PROJECT.

PM Easy

Solution Reference

Step 1. Quickly start small projects with mind maps

By using ConceptDraw MINDMAP you can quickly create a list of project milestones and phase definitions using brainstorming to identify these items. When you finish brainstorming, your project milestones and project phases are visually organized.

Tasks and subtasks related to each phase can be identified and placed on the mind map. After placement, you can add additional details to the task, such as its relationship to an associated task, using the visual tools in ConceptDraw products to identify the connection method. Once this initial phase is completed for your project, with a simple push of a button, your project is exported into a Gantt chart diagram inside of ConceptDraw PROJECT. From that point on, it is easy for the project manager to assign all available resources and set up the appropriate project calendars.

Tasks Actions Products
Plan high-level project tasks and milestones using a mind map In ConceptDraw MINDMAP, use the Input tab and click the Quick Project Start button MM
Use to create details for high level tasks In ConceptDraw MINDMAP, add Subtopics to topics that represent project phases MM
Use to create logical relationships between tasks In ConceptDraw MINDMAP, use the Home tab and press the Relationship button MM
Use to create a project from the map In ConceptDraw MINDMAP, use the Output tab and press the Create Project Button MM, PRJ
Use to set properties for tasks, phases, and milestones In ConceptDraw PROJECT, use Gantt Chart View (Ctrl+Alt+G) and use Task dialog PRJ
Use to add human and material resources In ConceptDraw PROJECT, use Resource Sheet (Ctrl+Alt+R) and press Enter PRJ
Use to setup individual calendars for resources In ConceptDraw PROJECT, use the Home tab and Calendar button PRJ
Use to assign resources to tasks In ConceptDraw PROJECT, use Gantt Chart View (Ctrl+Alt+G) and use the Assign Resources table PRJ
Use to send today’s to-do list to project participants In ConceptDraw PROJECT, use Gantt Chart View (Ctrl+Alt+G) to select a Phase
Next, right click to use the context menu, and then select Microreport → Today task list with assigned resources
PRJ
Step 2. Track and control the project directly in the project views

Track tasks, phases, and milestones; change dependencies and completion levels; track assignments and availability of resources.

Tasks Actions Products
Use to track the executions of tasks, phases, and milestones In ConceptDraw PROJECT, use Gantt Chart View (Ctrl+Alt+G) PRJ
Use to change work assignments In ConceptDraw PROJECT, use Gantt Chart View (Ctrl+Alt+G) and use the Assign Resources table PRJ
Step 3. Dynamically plan and detail project phases using mind mapping

Define phases of a project using mind mapping. Set dependencies between tasks and assign resources.

Tasks Actions Products
Use to determine details for the next project phase using a mind map In ConceptDraw PROJECT, use the Application Button and use Send → Open in MINDMAP
Add more topics and subtopics related to the project
PRJ, MM
Use to create dependencies between tasks and to setup logical connections In ConceptDraw MINDMAP, use the Home tab and click the Relationship button
You can setup dependencies as start-to-start, start-to-finish, finish-to-start, or finish-to-finish
MM
Use to assign resources to tasks In ConceptDraw MINDMAP, use the Output “Open in Project”, in ConceptDraw PROJECT assign resources to tasks MM, PRJ
Step 4. Visualize different phases of the project using diagrams

Visual diagrams give you the ability to view project attributes at a detailed level, such as project scope, logical connections in the project, critical paths, key events on the timeline, milestones, tasks, calendars for work, and resource utilization.

Tasks Actions Products
Use for Work Breakdown Structure diagram and to show detailed project scope In ConceptDraw PROJECT, use the Reports tab and click “WBS Diagram” PRJ, PRO
Use PERT Chart to show logical dependencies of tasks and critical project paths In ConceptDraw PROJECT, use the Reports tab and click “PERT Chart” PRJ, PRO
Use Timeline to show the time sequence of project milestones and upper-level phases In ConceptDraw PROJECT, use the Reports tab and click “Timeline” PRJ, PRO
Use Resource Calendar to show general and personal work calendars In ConceptDraw PROJECT, use the Reports tab and click “Resource Calendar” PRJ, PRO
Use Milestone Chart to show sequences and logical dependencies of milestones In ConceptDraw PROJECT, use the Reports tab and click “Milestone Chart” PRJ, PRO
Use Resource Usage Diagram to show project resource usage In ConceptDraw PROJECT, use the Reports tab and click “Resource Usage Diagram” PRJ, PRO
Use Radial Tasks Diagram to show the most labor-consuming tasks and project phases In ConceptDraw PROJECT, use the Reports tab and click “Radial Tasks Diagram” PRJ, PRO
Use for Work Breakdown Structure diagram and to show detailed project scope In ConceptDraw MINDMAP use the Output “WBS Diagram” MM, PRO
Use PERT Chart to show logical dependencies of tasks and critical project paths In ConceptDraw PRO use the Output “PERT Chart” PRO
Use Gantt Chart to show logical dependencies of tasks and critical project paths In ConceptDraw MINDMAP use the Output “Gantt Chart” MM, PRO

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