PM Meetings
About
Benefits: PM Meetings makes preparing for meetings a simple task. Meetings become more efficient because of the ability to easily record results. Collaborative decisions made by the project team are captured as part of the meeting process and then distributed - this innovative process makes meetings more productive and keeps activities on track. Meeting notes can be easily distributed at a meeting’s conclusion to all participants and stakeholders.
Objective: Prepare project meetings quickly, keep meetings on track, organize team brainstorming, record brainstorming results, and share meeting results.
Solution Purpose: Easily prepare for regular meetings using templates provided in ConceptDraw MINDMAP. Brainstorm ideas, track meeting agendas, collaboratively edit, and easily share meeting results.
Intended For: Project manager, team leaders, and meeting organizers.
Products and Methods: Using mind maps changes boring meetings into a work space for creative and productive work for the entire team.
Solution Reference
Toolbox 1. Prepare meetings quickly
Using the meeting agenda template map accelerates meeting preparation.
| Tasks | Actions | Products |
| Use mind maps to create meeting agendas | In ConceptDraw MINDMAP, use the template “Meeting Agenda Map” MeeteingAgendaMap.cdmtz | MM |
Toolbox 2. Collaborative brainstorming
Using the brainstorming mode in ConceptDraw MINDMAP lets you brainstorm and achieve positive meeting results.
| Tasks | Actions | Products |
| Use Brainstorm to take meeting notes for immediate distribution at the meeting’s conclusion | In ConceptDraw MINDMAP, use the Input tab and click Brainstorm | MM |
Toolbox 3. Collaborative document creation and meeting note process
Define phases of a project using mind mapping. Set dependencies between tasks and assign resources.
| Tasks | Actions | Products |
| Use to display a map on the screen without toolbars to distract from map content | In ConceptDraw MINDMAP, click Full-Screen Mode |
MM |
| Use to edit and discuss a part of the map | In ConceptDraw MINDMAP, use the One Click Navigation feature set To zoom into any section of the map select it by holding the left mouse button down Release the button to return to a previous view or use the Escape key or right click to stay zoomed in |
MM |
| Use to make a Microsoft Word text document as a result of the meeting | In ConceptDraw MINDMAP, use the Output menu and select Word Outline | MM, MS Word |