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How To Create a Workflow Diagram

Using template

The fastest way to create a workflow diagram is using pre-designed template. ConceptDraw DIAGRAM with the Workflow Diagrams solution delivers rich set of workflow diagram templates you may start from.

ConceptDraw DIAGRAM is a professional diagramming software for drawing well-designed diagrams. With the Workflow Diagrams solution that contains vector library objects, samples, and template. One can start from opening template and then put in the page needed objects and connecting they with arrows.

How to Create a Basic Workflow Diagram

  • Using workflow symbols from Workflow Diagram Solution of ConceptDraw Solution Park.
  • Idenftify the start point of the business process flow and add the workflow symbol "Start"
  • Step by step identify process activity details and add the proper workflow symbol, add notes
  • Assign resources on workflow symbols, put process flow identificators on workflow diagram
  • If applicable, mark critical resources by conventioned "critical" mark symbols (use workflow symbols "critical", "alert", "attention", "workflow priority").
  • Share your workflow diagram in graphics formats, as a PDF, or export them to any Office software
  • How To Create a Workflow Diagram *

    Pic.1 Workflow diagram sample: Taxi service.

    This example shows a presentation-ready workflow chart or workflow diagram that clearly illustrates how a taxi service works.

    See also Samples:


    Tools and Software to Improve Your Workflow →

    The first step to improve your workflow is to draw it down. When the workflow is visualised you are able to analyse it, to find excess or missing steps or relations. Changing the workflow on paper you can pass as many iterations as needed to get the optimal process, and then start implementing changes to the real process. The best software helps you with workflow is ConceptDraw DIAGRAM software extended with the Workflow Diagram solution. It contains all tools, features, samples and templates you may need during drawing workflow, analysis, and then presenting and implementing your results.Tools and Software to Improve Your Workflow *
    Picture: Tools and Software to Improve Your Workflow
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    UML Tool & UML Diagram Examples →

    You can use many tools to create a representation of a system behavior or a scheme of objects relationships. Some of them are quite abstract and useless, and some, like UML tools help clarifying both the structure and the behavior of a system. There are various types of uml diagrams and tons of examples explaining the difference between them. UML 2.2 specification has many kinds of diagrams. They are divided into two groups( structure and behavior diagrams). This class diagram shows the hierarchical structure of UML 2.2 specification. Class diagram - the most suitable tool for this task because it is designed to describe basic structure of a system. This diagram can be use as a visual aid for learning UML.UML Tool & UML Diagram Examples *
    Picture: UML Tool & UML Diagram Examples
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    Scrum process work items and workflow →

    Teams working with Scrum methodology use the product backlog items (PBIs), bug work item types (WITs), reports and dashboards. SCRUM Workflow solution for ConceptDraw DIAGRAM software offers collection of samples, variety of predesigned objects, clipart and graphic elements, a set of Scrum process work items and workflow which are developed for agile teams working using Scrum.Scrum process work items and workflow *
    Picture: Scrum process work items and workflow
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    Flowchart Maker →

    A flowchart maker is a software showing the interaction, sequence or organization. It also known as flowchart maker or ConceptDraw DIAGRAM standard supplied with different types of symbol collections: standard symbols, branded set and authored. It used strictly for enhancing scientific or business documents with abstract explanatory pictures. Business graphic applications show a special knowledge representations and include many features for creating schematic pictures. These graphic tools are known as flowchart maker or flowchart maker software.Flowchart Maker *
    Picture: Flowchart Maker
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    Basic Flowchart Symbols and Meaning →

    While creating flowcharts and process flow diagrams, you should use special objects to define different statements, so anyone aware of flowcharts can get your scheme right. There is a short and an extended list of basic flowchart symbols and their meaning. Basic flowchart symbols include terminator objects, rectangles for describing steps of a process, diamonds representing appearing conditions and questions and parallelograms to show incoming data. This diagram gives a general review of the standard symbols that are used when creating flowcharts and process flow diagrams. The practice of using a set of standard flowchart symbols was admitted in order to make flowcharts and other process flow diagrams created by any person properly understandable by other people. The flowchart symbols depict different kinds of actions and phases in a process. The sequence of the actions, and the relationships between them are shown by special lines and arrows. There are a large number of flowchart symbols. Which of them can be used in the particular diagram depends on its type. For instance, some symbols used in data flow diagrams usually are not used in the process flowcharts. Business process system use exactly these flowchart symbols.Basic Flowchart Symbols and Meaning
    Picture: Basic Flowchart Symbols and Meaning
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    Workflow Diagram Template →

    Starting producing workflow diagram from template you save time and avoid the blank page syndrome. At first, the workflow template is set of rules for a workflow. The workflow symbols used in the specific case are part of workflow template. This is the subset of large standard collections of workflow symbols. The first part of workflow template is identification of symbols allowed in use in your specific case. The best way would be to collect them in your customized drawing collection of workflow symbols which used in your specific cases of workflow diagrams. Another way to create business process documents is using business process flow diagram which have similar purposes and have different visual notation. ConceptDraw DIAGRAM is professional workflow diagram software with the rich extentions from ConceptDraw Solution Park. The basic solution for workflow diagramming is Workflow Diagrams Solution. It delivers a rich set of workflow diagram templates and samples help you draw diagrams eWorkflow Diagram Template *
    Picture: Workflow Diagram Template
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    DFD Library — Design elements →

    Data Flow Diagram is used to depict the flow of data through the system, where it enters and exits the system, as well as where it is stored. To simplify the process of drawing a data flow diagram (DFD), ConceptDraw DIAGRAM provides a DFD Library - design elements that will help you make your diagram as informative, streamlined and understandable as possible. Data flow diagrams are useful to create a general overview of the system or to document major data flows. Here are the library of symbols used in data flow diagrams (DFD). Data Flow diagrams are graphic means of business process visualization. Any business process may involve the data transfer. It can be easily shown using data flow diagrams. DFDs are used to represent the processing and transformation of data within a business process. One can find out the Vector library of DFD symbols, that is a component of ConceptDraw solution for Data Flow Diagramming and is welcome to use in as addition to the common Conceptdraw DIAGRAM diagramming facilities.DFD Library — Design elements *
    Picture: DFD Library — Design elements
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    Optimize a Workflow →

    The first step to optimize a workflow is to get its visual depiction. Then you can analyse and optimize the workflow making changes to your workflow diagram. We recommend to use ConceptDraw DIAGRAM software extended with the Workflow Diagram solution to visualize and optimize your workflow. It allows you produce easy-to-change scalable vector graphic workflow and then present it to your team or partners.Optimize a Workflow *
    Picture: Optimize a Workflow
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