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DIAGRAM 13

Stakeholder Management System

Stakeholder management is known to be a critical component to the successful delivery of any project, activity or program, being an arrangement of the stakeholders who are known to be simply different individuals (sometimes - groups or organizations) being able to affect as well as to be affected by some program. Any effective management program in this case may lead to creating the positive relationships with different stakeholders through the appropriate management of their agreed objectives as well as the expectations. Any stakeholder management is known to be a process which has to be well planned in advance as well as guided by using the underlying principles. Within businesses, projects or organizations stakeholder management is known to be the one preparing a strategy with help of which it is simpler to utilise the collected information.

The well-known as well as very commonly used key principles of stakeholder engagement are, first of all, to communicate well, which means to ensure that the intended message is understood by those who are in charge for achieving the desired response; secondly, to consult, which has to happen both often and early and so to get the useful ideas as well as other useful information as a result of asking the needed questions. It is always important to remember that all of us are human beings and so the human feelings should be taken into consideration.

As a stakeholder manager, you have to plan things investment as well as careful and detailed planning against it, has a significant payoff, you have to build the needed relationship in order to succeed and so to achieve your personal as well as the business goals, trying to engender the trust with all the stakeholders. To do it, you should simply show that you care and so be empathetic listening to the stakeholders. Managing risks is always very important to get to know all the stakeholders as well as all the opportunities that have impact and probabilities which can be treated as a “risk”. To compromise is another underlying principle that can affect your result while managing the stakeholders. To understand what success is must be one of the main “to do” things and it can be sorted by exploring the value of the project to the stakeholders themselves. To manage to achieve the stated goal, you should take the responsibility to the full as the project governance is the key of any project.

Conducting the stakeholder analysis, first of all, you have to brainstorm to find out who exactly your stakeholders are, thinking of all the people affected by your work – those who have power or influence over it, or those who have some interest in its unsuccessful or successful conclusion. You should remember that every time you deal with stakeholders, whether they are people or organizations, you do communicate with people. Thus, it is always better to make sure that you identify the right individual stakeholders within some stakeholder company.

There are four main steps within the stakeholder management, which embrace the identification, recognition as well as the acknowledging of all the stakeholder, determining those stakeholders interest and influence, establishing the communication as well as management plan, and to influence on the stakeholder engaging them.

There may be a long list of organizations and people which are affected by your work and some of them may have the power to block or to advance the process, although some of them may be interested in what you do, when others simply would not care as much. One of the given advices may be for you to map out all your stakeholders mentioning them on a so called “power/interest grid”, classifying them by their interest in your work as well as their power over your work. You can always do your mapping using ConceptDraw DIAGRAM software, creating the Stakeholder Onion Diagrams using the appropriate Stakeholder Onion Diagrams solution from ConceptDraw STORE application, available to be downloaded from this site.

Always keep in mind your so called “key stakeholders” knowing the way they feel about your project as well as the best way to engage all of them in your project to communicate with them. The key questions in this case may be “What emotional or financial interest do these stakeholders have in the outcome of your work?”, “Is the mentioned interest negative or positive?”, “What motivates the stakeholders most of all?”, “What exactly information do these stakeholders need from you?”, “In what way do these stakeholders want to receive the mentioned information from you?”, “What exactly is the best way of delivering your message to them?”, “What can be these stakeholders’ opinion of your work?”, “Is their opinion based on the right information?”, “Who exactly influences their opinions and who just influences their opinion they have of you?”, “Are there any influencers who become important stakeholders in their own right?”, “If yes, what will help you to make them support your project?”, “Once it is impossible, how will you cope up with their opposition?”, “Who else can be in charge for influencing on the rest?”, “Who else may come to harm by such influencers’ opinions?” and other. The mentioned questions can help you understand your stakeholders better and so to decide what exactly needs to be done to prevent any new risks occurring.

Having three stencil libraries developed by the IT specialists including the web designers of CS Odessa with 91 pre-made design elements (such as “stickman icons”), representing “Men (head-to-chest)”, “Women (head-to-chest)”, “Men (full length)” and “Women (full length)”, icons, “Legend”, direct connectors, including the dotted one, as well as arc one, apart from many examples of the onion diagrams, you can always create any needed stakeholder related drawing within only an hour or even less, depending on how good you are at using the mentioned solution as well as computer in general.

Stakeholder Management System *

Example 1. Stakeholder Management System

Stakeholder Onion Diagrams Solution offers diversity of samples depicting professionally designed Onion diagrams and Stakeholder Management System charts, quick start templates and 3 libraries containing 91 ready-to-use vector objects:

  • Onion Diagrams with Sectors
  • Stakeholder Icons
  • Stakeholder Onion Diagrams

Round Onion Diagram Template

Example 2. Round Onion Diagram Template

Use of ready template is the simplest way of drawing, desired template can be chosen from ConceptDraw STORE.

Another way of drawing in ConceptDraw DIAGRAM software is to create new document and use as the base the suitable object from the collection offered by Stakeholder Onion Diagrams Solution libraries.

Stakeholder Diagram

Example 3. Stakeholder Diagram

The Stakeholder Onion Diagrams samples you see on this page were created in ConceptDraw DIAGRAM software on the base of predesigned templates from the Stakeholder Onion Diagrams Solution for ConceptDraw Solution Park. An experienced user spent 5-10 minutes creating each of them.

Use the Stakeholder Onion Diagrams Solution for ConceptDraw DIAGRAM to create your own professional looking Stakeholder Management System designs and charts quick, easy and effective.

All source documents are vector graphic documents. They are available for reviewing, modifying, or converting to a variety of formats (PDF file, MS PowerPoint, MS Visio, and many other graphic formats) from the ConceptDraw STORE. The Stakeholder Onion Diagrams Solution is available for all ConceptDraw DIAGRAM users.






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TEN RELATED HOW TO's:

Stakeholder Mapping Tool →

Stakeholders are the groups of people or organizations whose contribution matters to the organization's success, this can be labour participation, financial participation, dissemination of information about organization, etc. So, the employees of the company, its suppliers, customers, media, public organizations, state authorities, all they are stakeholders of the company. ConceptDraw DIAGRAM diagramming and vector drawing software extended with Stakeholder Onion Diagrams Solution from the Management Area of ConceptDraw Solution Park is a powerful stakeholder mapping tool which allows easy create Stakeholder Onion diagrams and maps depicting the layers of a project, relationships of stakeholders to a project goal, and relationships between stakeholders.Stakeholder Mapping Tool
Picture: Stakeholder Mapping Tool
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Types of Flowcharts →

A flowchart is a simple but very functional tool when it comes to understanding a workflow or to removing unnecessary stages from a process. When drawing flowcharts, keep in mind that there are four common types of flowcharts, like document flowcharts and data flowcharts that show control over a data or document flow over a system. To show controls on a physical level, use system flowcharts. In addition, to show controls in a program, you can draw a program flowchart. This flowchart diagram represents the piece of an article editing process, that involves the author and editor. It was created using the Basic Flowchart notation that consists from the basic flowchart symbols. The start and the end of the process are indicated with "Terminator" symbols. The "Process" symbols show the action steps consisting from making edits and searching for a compromise, when the author does not agree with the suggestions of the editor. The "Process" symbol is the general symbol in process flowcharts. The "Decision" symbol indicates a branching in the process flow. There are two branches indicated by a Decision shape in the current flowchart (Yes/No, Disagree/Agree). This basic flowchart can be used as a repeating unit in the workflow diagram describing the working process of some editorial office.Types of Flowcharts *
Picture: Types of Flowcharts
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UML Class Diagram Example - Medical Shop →

State Diagram UML of Online Store. This sample was created in ConceptDraw DIAGRAM diagramming and vector drawing software using the UML Class Diagram library of the Rapid UML Solution from the Software Development area of ConceptDraw Solution Park. This sample shows the work of the medical shop and is used at the creation of the medical shop or pharmacy project, for understanding the process of shopping in the medical shop, for keeping purchases, for medical supplies.UML Class Diagram Example - Medical Shop *
Picture: UML Class Diagram Example - Medical Shop
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Network Diagram Software. LAN Network Diagrams. Physical Office Network Diagrams →

Local area network connects computers and other network appliances within an area, such as office building or a campus. It can be difficult to provide such network without a predesigned plan. For these purposes you can use network diagram software, which helps you to create LAN network diagrams and office network diagrams quickly and effortless. This will speed up your work and you can save the diagram for the future network improvements. The following diagram illustrates a network topology of the small office. LAN configuration has a star topology. The local network joins 8 computers among which are several desktop PCs, laptop, two iMacs and iBook. The end-point devices are divided into three groups. Each group is connected to its hub. There is a network printer and a modem, which are interconnected with other devices through a network server. Each computer on the LAN can access the server through a corresponding hub.LAN Network Diagram
Picture: Network Diagram Software. LAN Network Diagrams. Physical Office Network Diagrams
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How To Create Onion Diagram →

An onion diagram is a kind of chart that shows the dependencies among parts of an organization or process. The chart displays items in concentric circles, where the items in each ring depend on the items in the smaller rings. The Onion Diagram is able to show layers of a complete system in a few circles. But how to create Onion Diagram? Now, it's very easy thanks to the ConceptDraw DIAGRAM diagramming and vector drawing software extended with Stakeholder Onion Diagrams Solution from the Management Area of ConceptDraw Solution Park.How To Create Onion Diagram *
Picture: How To Create Onion Diagram
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UML Package Diagram. Design Elements →

UML Package Diagram illustrates the functionality of a software system. ConceptDraw has 393 vector stencils in the 13 libraries that helps you to start using software for designing your own UML Diagrams. You can use the appropriate stencils of UML notation from UML Package library.UML Package Diagram. Design Elements *
Picture: UML Package Diagram. Design Elements
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Entity Relationship Diagram - ERD - Software for Design Crows Foot ER Diagrams →

There are many ways to describe a database structure. One of the most usual is to draw an entity relationship diagram (ERD) using a Crow’s Foot notation to represent database elements. If you don’t want to draw it on paper, you should use an appropriate software. An entity-relationship (ER) diagram is used to show the structure of a business database. ERD represents data as objects (entities) that are connected with standard relationships symbols which Illustrate an association between entities. ERD, there is a wide range of ERD notations used by data bases architects for reflecting the relationships between the data entities. According to the crow’s foot notation relationships are drawn as single labeled lines designating a certain kinds of relationship. Crow foot notation is a most frequently used ERD standard, because of improved readability of diagrams, with a more accurate use of space on the page.Entity Relationship Diagram - ERD - Software for Design  <br>Crows Foot ER Diagrams *
Picture: Entity Relationship Diagram - ERD - Software for Design Crows Foot ER Diagrams
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Flow chart Example. Warehouse Flowchart →

If you want to find a way to understand complex things in minutes, you should try to visualize data. One of the most useful tool for this is creating a flowchart, which is a diagram representing stages of some process in sequential order. There are so many possible uses of flowcharts and you can find tons of flow charts examples and predesigned templates on the Internet. Warehouse flowchart is often used for describing workflow and business process mapping. Using your imagination, you can simplify your job or daily routine with flowcharts. Warehouse flowcharts are used to document product and information flow between sources of supply and consumers. The flowchart provides the staged guidance on how to manage each aspect of warehousing and describes such aspects as receiving of supplies; control of quality; shipment and storage and corresponding document flow. Warehouse flowchart, being actual is a good source of information. It indicates the stepwise way to complete the warehouse and inventory management process flow. Also it can be very useful for an inventory and audit procedures.Warehouse Flowchart
Picture: Flow chart Example. Warehouse Flowchart
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Sun Solar System →

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Picture: Sun Solar System
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DIAGRAM 13