How does one conduct a meeting so that it is productive and effective, instead of wasting everybody's time?

ConceptDraw MINDMAP helps keep meetings on track and facilitates collaboration with work members and teams.

A single mind map is enough to support you at every stage when managing a meeting, from the preparation to reporting results.

The main idea is to make meeting as visual as possible. Using visual documentation during the main stages of meeting keeps all participants engaged and focused on the tasks that are on hand.

1. Preparing to meet.

• Create a mind map. The main idea should be the goal of your meeting.
• Topics should contain the items you need to discuss.
• Increase the understanding of the mind map by using symbols and clipart.
• Add subtopics that contain questions that relate to the associated topic.
• Other subtopics can contain the names of people on the team and a list of documents they should prepare before the meeting.
• Send the meeting mind map to meeting participants by email.

Figure 1: Using of symbols for meeting mind map by ConceptDraw MINDMAP

2. Holding meeting.

• Make edits of your meeting mind map by making notes, and adding topics.
• Fix the decisions for each item of meeting's agenda as mind map topics.
• Use interactive devices, for example screen or white board and all participants will be able to follow meeting flow.

Figure 2: Working with mind map during meeting using ConceptDraw MINDMAP

3. Meeting results.

• Use the same mind map as the summary document.
• Use this mind map to create ToDo mind maps for meeting participants.
• Use it as a checklist for monitoring of decision's implementation.

Figure 3: Creating summary mind map with ConceptDraw MINDMAP

Summary

ConceptDraw MINDMAP provides you with the ability to hold a visual-based meeting, based on the single map document. Using ConceptDraw MINMAP can help to make your meetings short, vivid and potentially save your team from being bored during the meeting.

Related Resources

Read How to:

• Present to an Audience Using a Mind Map
• Record Comments During the Meeting
• Make a Summary Map

Download Samples used in this article:

• “Planning Newsletter” mind map (use ConceptDraw MINDMAP to open it).