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Lesson 3. Ways of sharing and converting of the document

During work with a project there often occurs a necessity of sharing the document or some part of its information with colleagues or use the results of editing. ConceptDraw Project offers many different ways of doing this: you can print out the document, send it in the form of a report, or export it to different formats and import it from some application formats.
It is Lesson 3 that covers all these tasks.

• Printing out the document
• Reports
• Export
• Import

Printing out the document

In this lesson we will learn how to set different printing parameters and print out the document.

Quick printing

To quick print the document (with no pre-setting):

1. Switch to menu View:
   1. to print project: to Gantt Chart view
   2. to print workspace: to Projects view
   3. to print resource sheet: to Resource Sheet view
2. Press icon Print on the toolbar Main . Dialog Print will appear.
3. Press ÎÊ.
4. Take the printed document.

Setting document parameters

You can set parameters of the document depending on your needs. Moreover you can change both the settings of how the document itself will look in printing and parameters for a print page and for the printer.

By default settings the program will print the whole document in the given view (Gantt Chart, Resource Sheet or Workspace). Suppose, you need to print out a chart, not in its full but in one specific time interval. Besides, in contrast to default settings, you need to print out the project without the frame and select legends on a different page.

Such settings can be done in dialog Page Setup. It is called with the help of Page Setup command from menu File.

On tab Page you can set pages, timeframes and the document scale.

In section Timescale it is specified for which time period the report will be printed:
In section Scaling the scale in which the document will be printed is specified. If you need to fit the document to a certain number of pages, specify corresponding parameters in the field Fit to (number of pages by width) pages wide by (number of pages by height) tall.

Task: In the dialog do the following settings: print out the part from 08/04/04 till 08/19/04, scale - 100%.

On tab Margins sizes and position of margins and borders on print are set.

In section Borders around you can set printing of the document in frame. If the option Outer pages is selected, the frame is shown not on each page but around the whole project.

Task: Set printing of the project without a frame and set left margin to 3 cm for filing the document.

Position of titles, legends and page numeration can be specified on tab Legend.

In field First Page Number the number that will be shown on first page is indicated.

Task: Set printing the document without title, legends and numeration of pages.

To see whether the result of settings suits you it is not necessary to close the dialog.
You can switch to Print Preview mode from any tab. You also can call the dialog with print settings, or just print out the document using the corresponding buttons:

Preview - opens Print Preview window
Options - calls the Print Setup dialog
Print - calls Print dialog

Print Setup

Print parameters are set in dialog Print Setup. To call the dialog use Print Setup in menu File.

In the dialog you can set such parameters as choice of a certain printer, size and orientation of print page and paper source.

Closing the dialog, do not forget to press OK to save changes.

Print Preview and Printing

Before printing out the document you can see how it will look when printed. Do this in Print Preview mode. It can be activated by one of the following steps:

1. Use Print Preview in menu File.
2. Use button Print Preview on the toolbar Main.

The program will open the Print Preview window. In this window such options as moving to the previous/next page, number of pages on the sheet (1 or 2), changing of scale and sending the document to print are available.

Sending the document to print can be done by both from the Print Preview window and from the document window by one of the following steps.

1. Use Print... in menu File.
2. Use button Print on the toolbar Main.

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