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Settings connected with time
You can change default time settings in the program such as time units and
work schedule and also correct time of work completion.
Project Start Date
In ConceptDraw Project project Start Date is set. Basing on it, you can
set start date for any new task, which is not a part of the phase. (The new
task added to the phase takes project Start Date as the start date for itself).
Project Start Date is set in dialog Change Project Properties.
To call the dialog you need to switch to Workspace Mode, and then use one of
the following steps:
- Use Project Properties in menu Workspace.
- Use button Project Properties
on the toolbar Workspace.
- Select Project Properties from the context menu of the
project.
- Double-click on the project.
Closing the dialog, do not forget to press OK to save the
changes.
Changing schedule for Workspace
Default schedule
Any Company or an enterprise works on a specific pre-set schedule. As a rule,
work day and breaks start and finish at the same time. In ConceptDraw Project
such a schedule is called default schedule. Most often, an average
work day lasts no longer than 8 hours and has one lunch break. Depending on
your needs, however, work day can be split into even more parts with more breaks,
or you can remove breaks at all.
Default schedule is set in dialog Workspace Properties on
tab Default Calendar.
Dialog Workspase Properties with tab Default Calendar
can be called by one of the following steps:
- Use Workspase Properties in Workspace
menu. In the opened dialog Workspace Properties switch to
tab Default Calendar.
- Use button Workspase Properties
on the toolbar Workspace. In the opened dialog Workspace
Properties switch to tab Default Calendar.
In the dialog the following parameters are set:
- Working Weekdays: working and non-working days. Working days are
marked in check-boxes.
- Default Working Time: working time and breaks. In the left cell
Start Time of the part is set, in the right one - Finish Time. The difference
between the Finish Time of one part and Start Time of the other is a work
break. By default, a working day is divided into 2 parts with 1 lunch break,
the program, however, allows to split a day in a voluntary number of parts
from 1 to 5.
Below you can set the first weekday, the number of working hours per day and
per week and the number of working days per month.
Task: set the following examples on the tab:
- Working Weekdays: days off - Saturday and Sunday. The rest weekdays
are working days
- Default Working Time: 2 working parts - 10.00 - 14.00 and 15.00
- 19.00
- Week Start on: Monday
- Hours per Day: 8
- Hours per Week: 40
- Days per Month: 20
Working schedule
You may also need to set an individual schedule for some days, for instance,
during the product release, for conferences and presentations, Company holidays.
All these parameters can be set in Edit Calendar Dialog.
Edit Calendar Dialog can be called by one of the following
steps:
- Use Change Working Time in menu Workspace
- Use button Change Working Time
on the toolbar Workspace
The following parameters can be set in this dialog:
- Days with default working schedule.
Default schedule is set in dialog Default Calendar described
above. Here settings are displayed only and days with default settings are specified.
Select the needed day or days (by pressing Ctrl) and activate
option Default.
You need this section only in case you want to assign default schedule to days
for which individual schedule was assigned earlier.
- Days with individual schedule
Select the needed day or days (by pressing Ctrl) and activate
option Nondefault Times. Set for the day(s) working time and
breaks.
By default days off are pre-set in dialog Default Calendar,
however, each specific day’s status can be changed: it can be specified as a
day off or a working day. Select the needed day (by pressing Ctrl)
and activate option Nonworking Day.
Task: Set 10/21/04 as an individual schedule day (for task "Gather
for the departure"), time 9.00-9.30.
Changing dates of task completion
Change date in the task list
Dates of task completion can be changed by several ways. Dates are changeable
only for those tasks which are not phases, i.e. do not have subtasks. Dates
of phases are defined automatically by the program.
One of the ways is to change date in the task list. To do this, double click
on the cell with the date of needed task, an arrow appears in the right part
of the cell. Click on it - calendar appears. Select the needed date in the calendar.
The calendar will disappear, and the selected date will appear in the cell.
Note: Two parameters are set in the program: Start Date and Duration,
and Finish Date is defined automatically by the program.
Task: Set August, 17 a Start Date for the task "Hire a bus to
take people there and back" with duration - 1 day. For the task "Buy
lacking equipment" set August, 17 a Start Date with duration - 3 days.
Change time of task completion on the graphic part of the Chart
Another way of setting needed time of task completion is manipulating time
bars on the graphic part of the Chart. By shifting a time bar, you can change
Finish and Start Dates of the task. By shifting the right edge of the time bar,
you can change the Finish Date and time of task completion.
At shifting or changing of the bar length in accordance with WISIWIG
conception, you will see half transparent outlines of shifting. This way you
can easier figure out the present state of the bar and timely stop its shifting.
Task: Change the time of completion of the task "Buy food".
Set the duration time equal to 2 days and move it to August, 19 and 20.
Change time of task completion in dialog Task information, tab
General
Time of task completion can also be set in dialog Task Information
on tab General.
The dialog can be called by the following steps:
- Use Task Information in menu Tasks.
- Call the context menu and select Task Information.
- Use button Task Information
on the toolbar Task.
Task duration is specified in field Duration, Start/Finish
Dates - in section Dates, in fields Start
and Finish.
Closing the dialog, do not forget to press OK, to save changes.
Task: Let’s call the dialog and set August, 13 Start and Finish Date
for the task "Find out about the equipment on hand and the equipment
to buy".
In our example, we also change dates for two more tasks by one of the above
described ways: "Make up the list of participants", August,
2 - 4 and "Choose a place", August, 4 - 6.
Note: The time of the phase completion is defined automatically, basing
on the completion time of the tasks included into the phase.
Customizing of timescale
The headline of the Chart’s graphic part is a timescale that consists of two
lines: in the lower line more detailed measurement units are displayed, in the
upper one - larger ones. By default in the lower part days are displayed, in
the upper one - weeks. However, they can be changed, and set for each specific
project.
Quick changing of the timescale can be done with the help of commands Zoom
In and Zoom Out.
Zoom In shows detailed view of the timescale, thus decreasing
measurement units by a level: for instance, it turns months into weeks, days
into hours etc. Zoom Out, on the contrary, generalizes the
scale, increasing measurement units: for instance, turns weeks into mînths,
hours into days etc.
These commands can be called by one of the following:
- Use Zoom In or Zoom Out in menu View.
- Use buttons Zoom In
and Zoom Out  on the toolbar
View.
In such a way you can change the upper and the lower scales, only proportionally.
For instance, we have weeks set on the upper scale, and days - on the lower
one. By clicking once on Zoom In, days will be set on the upper
scale, hours - on the lower one. Disproportional changing of measurement units
is possible in dialog Timescale.
The dialog is called by one of the following steps:
- Use Timescale in menu View.
- Double-click on the Timescale in the Chart’s graphic part.
The following parameters are set in the dialog:
In section Top tier formatting settings for the upper part
of timescale are displayed:
- Units - time units. The following units are available:
year, half a year, quarter, month, third of month, day, hour, minute.
- Align - text aligning (to the left side, to the right
side or by center).
In section Bottom tier formatting settings for the lower part
of timescale:
- Units - the same as in the upper section.
- Count - the periodicity the units are shown (every unit,
every other unit, every third …)
- Align - settings are done similarly to the upper section.
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