Keep Track of Where You Are, to Ensure You Get to Where You Need to Be
General Manager, VP of Sales & Marketing Americas at CS Odessa.
Report Status on a Project
Last minute requests for project updates are not a rare occasion for anyone. Project managers are the closer to a project than anyone else on the team.
They are expected to know what is going on with everything in a project at any waking moment. With so many variables associated with a project,
it may sometimes seem a daunting task to keep up and present accurate assessments on status. If only there was a tool to capture all project data and present it in an impressive format.
ConceptDraw Office contains all of the tools you need to effectively plan, do, and communicate any type of process or project you may have.
ConceptDraw Office contains strong capabilities to visually communicate important project information using a versatile number of dashboards and mind maps.
In the following Gantt chart in Figure 1, you can see tasks depicted that reflect a project in its early stages which is falling behind schedule.
From this view it is hard to determine if the project is running behind in its planned schedule. It looks like there are some tasks that may be placing the project in jeopardy,
yet it is not at the point of failure.
Figure 1. This Gantt chart represents a simple project that is behind its planned schedule.
Visual indicators that illustrate status are a great way to present project data that is easy to understand. In ConceptDraw Office, these visual indicators are generated by a push of a button in less than one minute. The Project Status Report indicates the overall status of a project.
As you can see in Figure2, this specific project is not on track with the established plan, but the project is out of the red, critical status. This means there are areas of the project that once improved, can greatly increase the chance of success.
Figure 2. ConceptDraw Office Project Status Visual Dashboard Indicator.
This dashboard represents the big picture view of your project. In figure 2 dashboard object you can see the name of the scoreboard object, date generated, name of project, and the overall project status.
Why is this indicator needle pointed where it is on the dial? What are the causes of the indicated status? Below we will explore the dashboard objects that examine more intricate details of project status, and help one get to the root causes.
All of the reports within ConceptDraw Office are automatically generated with a simple click of a button in less than a minute. The end result is that powerful visual tools can be shared and appreciated by anyone involved with your project. Reports generated in ConceptDraw Office can be exported to many different formats, making it even easier to publish project status details on the web or in a document.
ConceptDraw Office is a unique and powerful tool that includes ConceptDraw MINDMAP, ConceptDraw PROJECT and ConceptDraw PRO. These three programs are integrated together in ConceptDraw Office to propel you, your team, and your organization to incredible levels of productivity. ConceptDraw Office is available as a 30-day trial so you can experience for yourself, the potential to get more accomplished every day.
Project Progress Reporting
ConceptDraw Office contains all of the tools you need to effectively plan, do, and communicate any type of process or project you may have. ConceptDraw Office contains strong capabilities to visually communicate important project information using a versatile number of dashboards and mind maps. Each dashboard of the ConceptDraw scorecard has been developed to give a comprehensive view of actual project conditions.
We have already examined the big picture dashboard indicator, Project Status Report. With this dashboard you can visual indicate the name of the scoreboard; date generated, name of project, and the overall project status.
In this issue we explore the dashboards that examine the more intricate details of project status. The Project Process indicator displays start and end dates, and the forecasted finish date of a project. This gives Project Managers a clear indication of how close (or far) they are from the projected end date.
Figure 3. Project Progress Report.
Another important view is the automatically generated mind map project report, Tasks Status Report. This mind map clearly identifies the current danger points of a project. The Task Status Report map effectively points out the specific and individual tasks that are holding up the project’s schedule.
Figure 4. Tasks Status Report Mind Map.
Another additional visual scoreboard available in ConceptDraw is the Resources Chart Report. It is useful for visually representing resource planning. In just a single glance you can see if the available project resources are efficiently distributed to project tasks.
Figure 5. Resources Chart Report.
There are many maps and charts that peel apart the layers of a project to reveal the inner details of project status. All of the reports within ConceptDraw Office are automatically generated with a simple click of a button in less than a minute. The end result is powerful visual tools that can be shared and appreciated by anyone involved with your project. Reports generated in ConceptDraw Office can be exported to many different formats, making it even easier to publish project status details on the web or in a document.
ConceptDraw Office is a unique and powerful tool that includes ConceptDraw MINDMAP, ConceptDraw PROJECT and ConceptDraw PRO. These three programs are integrated together in ConceptDraw Office to propel you, your team, and your organization to incredible levels of productivity. ConceptDraw Office is available as a 30-day trial so you can experience for yourself, the potential to get more accomplished every day.
Related Resources
Download New Product Project Sample used in this article (use ConceptDraw Project to open it).
Download Visual Project Reports Sample used in this article (use ConceptDraw PRO to open it).
Read more about ConceptDraw Office
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