Process Mapping

To find out what exactly some business entity does, who is responsible for the result, to what standard some business process can be completed so it does not take too much time and resources as well as how the final success of some business process can be determined can be all mentioned within the so called “business process mapping” as all of the mentioned activities are connected to this kind of process.

The main aim of maintaining any business process mapping is to make it possible assist different organizations working in many different fields of business activity to become more effective and so to make more money and to become more successful. To get to the mentioned goal can be possible by having a detailed and clear business process map. Such drawing can be also a diagram, so as long as it allows the outside firms to come in and look at if the improvements are made to the process being implemented right now, then the drawing representing such process may be called to be within the “business process mapping” activity which is known to be taking a specific objective helping to compare and measure it alongside the organization's objectives itself. Those, who are involved in the implementing the “business process mapping”, have to make sure that all of the processes within some particular organisation are aligned with this organisation’s values as well as its capabilities.

The first similar to “business process mapping” structured method for documenting the process flows was developed by Frank Gilbreth in 1921. It was the “flow process chart” created within the presentation called the “Process Charts—First Steps in Finding the One Best Way”. All the tools Gilbreth used were integrated into industrial engineering curricula and already in 1930 an industrial engineer began to train different people, occupied in different fields of business activity. His name was Allan H. Mogensen and he used the mentioned tools of the industrial engineering at his Work Simplification Conferences in New York and already in 1944 there were first graduates of the Mogensen's class, including Art Spinanger who took the tools back to “Procter and Gamble” company where he developed their so called “work simplification program” called the “Deliberate Methods Change Program” and Ben S. Graham who became a Director of the company called “Formcraft Engineering at Standard Register Industrial”. The last mentioned graduate adapted the flow process chart to the “information processing” by developing the so called “multi-flow process chart” for displaying many different documents as well as the relationships among them.

Thus, “process charts” and “business process mapping” can be used as synonyms. They became much more popular after the mentioned events because of the simplicity the provide for making it easier to understand the business world for those who are interested in beginning a new career in one of the existing fields of the business activity. All process maps as well as process charts can nowadays be simply used in any section of business and life activities in general.

The main steps within the process of improvement within the process mapping are, first of all, the processes of the identification, including identifying scope, objectives, work and players’ areas. It is also very important to gather the needed information such as process facts of what, where, when and who is involved in such processes. Such information can be taken from the people who do the work within the company which activity is being analysed. Once the first two steps are done, the it is possible to actually start the Process of Mapping itself be converting the given facts into a process map creating the process charts in this way. Next step is analysis which assumes the work through the already created map, challenging each step with such questions as “what-why?”, “where-why?”, “when-why?”, “who-why?” and “how-why?”. After, there’s a need of developing the existing or installing the new methods if needed. All work at this step involves eliminating the unnecessary work, combining the existing steps, re-arrange them and add, if needed, the new one where it is necessary.

The final step would be managing the process itself by maintaining the recently created process map in library, reviewing the routinely and monitoring the whole process for making the changes in it, if needed, in order to achieve such business goals, as the business process improvement, arranging training for its staff, clarifying the process as well as the workflows within some organisation, conducting the internal audit within the company, clarifying the roles of each of the workers and following the Regulatory rules for achieving the compliance.

Process mapping very well known to be capable to support different developments, overlapping with the needed software development incorporating tools by attaching metadata to activities, triggers and drivers for providing at least some automation of the software process coding.

Process Mapping

Example 1. Process Mapping — Wikimedia Development and Deployment Flowchart

Usually Business Process Mapping is a quite complex process which requires a lot of time, efforts and design skills. But now you have an excellent possibility to concentrate on your work, not on the design process thanks to wide variety of predesigned vector objects grouped in 3 libraries and included in Business Process Mapping Solution.



All these objects are vector, so you can resize them without loss of quality, change their color to make your maps, diagrams and flowcharts more interesting, bright and attractive.

Process Mapping - Proposed Patient Appointment Procedure

Example 2. Process Mapping — Proposed Patient Appointment Procedure

If you work in the software engineering company or simply deal with such kinds of analysis mentioned in this article, then you might face a need of creating a smart process chart to use for illustrating the results of the analysis on. Making such chart may be useful to have ConceptDraw PRO diagramming and drawing software. This product of CS Odessa extended with solutions from ConceptDraw STORE (which also can be always downloaded from this site) is the one simplifying its users works with making such drawings as process mapping, as well as many other schematics.

Process Mapping - Distribution Flowchart

Example 3. Process Mapping - Distribution Flowchart

The samples you see on this page were created in ConceptDraw PRO process mapping software using the Business Process Mapping Solution for ConceptDraw Solution Park. An experienced user spent 10-15 minutes creating each of these samples.

In each of the solution of the new product of CS Odessa — ConceptDraw STORE — you can always find the pre-made examples of the most commonly used drawings to have them as your drafts for editing and so getting your own smart and simply great looking diagrams, charts, flowcharts, maps, plans and many other schemes.






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TEN RELATED HOW TO's:

Sales Process Flowchart Symbols

The most easier way of creating the visually engaging and informative Sales Process Flowchart is to create the new ConceptDraw document and to use the predesigned vector symbols offered in 6 libraries of the Sales Flowchart Solution. There are more than six types of sales process flow diagrams, ConceptDraw PRO software is flowchart maker which include six collections of extended flowchart symbols for effective diagramming. There are main collections of color coded flowchart symbols: Sales Department, Sales Steps, Sales Workflow, Sales Symbols and special set of Sales Arrows and Sales Flowchart.Sales Process Flowchart Symbols, sales process flow diagram, red green blue colored flowchart symbols
Picture: Sales Process Flowchart Symbols
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Flowchart Marketing Process. Flowchart Examples

This sample shows the Flowchart that displays the layout and work flow of the cloud marketing platform. This diagram has a style of the marketing brochure. This style displays the central product that is related to the other issues. Using the ready-to-use predesigned objects, samples and templates from the Flowcharts Solution for ConceptDraw PRO you can create your own professional looking Flowchart Diagrams quick and easy.Flowchart Marketing Process
Picture: Flowchart Marketing Process. Flowchart Examples
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Drawing Workflow Diagrams

Drawing workflow diagrams combines both creative and analytic practice. To be the most effective in this process you should find a software that suites this kind of practice. Using ConceptDraw PRO software for drawing workflow diagrams you get support of features, libraries, templates and samples boosts you creativity and keep you focus on analytic practice, not drawing specifics.Design elements - Workflow diaram
Picture: Drawing Workflow Diagrams
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Pyramid Diagram

The Project Management Triangle Diagram depicts three main constraints of any project: scope, time and cost. Projects have to comply with the specified scope, projects should be finished in time and projects need to consume the budget. Each of the constraints represents one side of the triangle, and any change in budget or timing or scope affects the entire diagram.Pyramid Diagrams. Project management triangle diagram
Picture: Pyramid Diagram
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Pyramid Diagram

At the base of the identity of an organisational is its organizational culture.Pyramid Diagrams. Organization triangle diagram
Picture: Pyramid Diagram
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Organizational Structure

Bureaucratic companies usually are characterized by a strict hierarchy and clearly defined responsibilities. However, sometimes organizational structure of a company reminds of somewhat tangled. To clarify it, you can create an orgchart that will represent the company as a tree with its' departments as branches. This organization diagram represents a tree-like organizational structure. This is a typical example of a top-level branches of the hierarchical organizational structure. This part of the tree shows heads of branches who are subordinated completely to the president. The information and solutions are distributed though a tree structure down to the company's departments. Each of the sub-division has its own structure that is reflected in the corresponding organizational chart. This orgchart diagram was created using the vector graphic library supplied with ConceptDraw Organizational Charts solution.Organizational Structure Solution
Picture: Organizational Structure
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Basic Flowchart Symbols and Meaning

While creating flowcharts and process flow diagrams, you should use special objects to define different statements, so anyone aware of flowcharts can get your scheme right. There is a short and an extended list of basic flowchart symbols and their meaning. Basic flowchart symbols include terminator objects, rectangles for describing steps of a process, diamonds representing appearing conditions and questions and parallelograms to show incoming data. This diagram gives a general review of the standard symbols that are used when creating flowcharts and process flow diagrams. The practice of using a set of standard flowchart symbols was admitted in order to make flowcharts and other process flow diagrams created by any person properly understandable by other people. The flowchart symbols depict different kinds of actions and phases in a process. The sequence of the actions, and the relationships between them are shown by special lines and arrows. There are a large number of flowchart symbols. Which of them can be used in the particular diagram depends on its type. For instance, some symbols used in data flow diagrams usually are not used in the process flowcharts. Business process system use exactly these flowchart symbols.Flowchart Symbols and Meaning, workflow diagram symbols, process flow diagram symbols
Picture: Basic Flowchart Symbols and Meaning
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Process Flowchart

When trying to figure out the nature of the problems occurring within a project, there are many ways to develop such understanding. One of the most common ways to document processes for further improvement is to draw a process flowchart, which depicts the activities of the process arranged in sequential order — this is business process management. ConceptDraw PRO is business process mapping software with impressive range of productivity features for business process management and classic project management. This business process management software is helpful for many purposes from different payment processes, or manufacturing processes to chemical processes. Business process mapping flowcharts helps clarify the actual workflow of different people engaged in the same process. This samples were made with ConceptDraw PRO — business process mapping software for flowcharting and used as classic visio alternative because its briefly named "visio for mac" and for windows, this sort of software named the business process management tools. This flowchart diagram shows a process flow of project management. The diagram that is presented here depicts the project life cycle that is basic for the most of project management methods. Breaking a project into phases allows to track it in the proper manner. Through separation on phases, the total workflow of a project is divided into some foreseeable components, thus making it easier to follow the project status. A project life cycle commonly includes: initiation, definition, design, development and implementation phases. Distinguished method to show parallel and interdependent processes, as well as project life cycle relationships. A flowchart diagram is often used as visual guide to project. For instance, it used by marketing project management software for visualizing stages of marketing activities or as project management workflow tools. Created with ConceptDraw PRO — business process mapping software which is flowcharting visio alternative or shortly its visio for mac, this sort of software platform often named the business process management tools.business process flowcharts, flowchart symbols, process flow diagram, workflow diagram, flowchart maker
Picture: Process Flowchart
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Process Flow Maps

What is a Process Flow Map? It is a chart which visually illustrates a business process and how its steps work together. Process Flow Maps help companies define problem areas, inefficient activities for the purpose of further increasing performance and profitability of businesses. ConceptDraw PRO diagramming and vector drawing software extended with Flowcharts solution from the "What is a Diagram" area of ConceptDraw Solution Park is efficient and productive software for fast and simple creating professional looking Process Flow Map.Process Flow Maps
Picture: Process Flow Maps
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Business Process Mapping — How to Map a Work Process

ConceptDraw PRO is a world-class diagramming platform that lets you display, communicate, and present dynamically. It′s powerful enough to draw everything from basic flowcharts to complex engineering schematics. Video tutorials on ConceptDraw products. Try it today!Business process swim lane diagram — Hiring work process example
Picture: Business Process Mapping — How to Map a Work Process
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